There will be a red (15 courses), blue (9 courses), and white (7 courses) start on each day.
6 officials are needed at each of the 3 starts for each of two shifts. 37 people, including me without a specific duty, are needed on each day. The 6 officials at each start are listed as O1, O2, O3, O4, OL (for late starters) and OTL (team leader). If we could find a few more people, they might be useful as there will be 15 courses to look after on the red/elite start on each day and because there may be a road danger problem at the white/junior start at Ilkley. If we are short of people, the team leader will have to double up as the late starter. The absolute minimum needed on each day is 31 people.
Starts will be between 1000 and 1400 hours but there could be a few starters outside these times on the busiest courses. Start officials for the first shift need to be in place for 0930 hours – earlier for those designated with any on-the-day setting up. There will need to be a few minutes overlap at the shift change at 1200 hours. The second shift is going to have to be around until at least 1430 hours, but hopefully this will include most of the clearing up.
Shelter tents have been considered for O1 and O2 and for control descriptions but this may not always be possible and I am going off the idea as it may be more trouble than it is worth. After call up competitors will move to the -5 line. Two officials at entrance – O1 to call up and O2 to use check box. Control descriptions will be collected as competitors move to the -4line. There is some discussion going on about giving competitors descriptions before the start. If this happens, we will start at -4. If it does not, some sort of shelter will be needed for the control descriptions.
Map display at -3 line. Second punch check by O3 at -2 line. Any last minute notices to display.
O4 at -1/start line to check starting and give any verbal instructions.
Clear stations will be 10/20m before the -5 lines.
Competitors start at their allocated times with no punching start. Late starters do not have their times changed. Only helpers can have a punching start. There will be check boxes at -5 and -2 lines. -2 line check box is to record who started when. -5 check is to check that SI cards are cleared.
Parking and access to the white start at Ilkley is fine. Red and Blue are in the same place at Ilkley but they will be run separately. Although we can get equipment to within 450m of the blue/red start, cars may have to be parked 900m away with a rough uphill walk over the final few 100 metres. I expect to be doing most of the setting up and marking routes to the starts at Ilkley but, particularly for the blue/red start, I will need some help. Also there is a limit as to what can be left out overnight in a public area.
Access to the starts at Keldy is fine though the routes used may not be those used by competitors and the starts are some distance from assembly. There is plenty of room for cars at the red and white starts. Though parking 150m from the blue start is more limited, there should be enough room for the helpers needed. Much of the setting up at Keldy will be done for us.
HALO does not need to help at the relays on the Monday. I might need a very small number of people to help me on the Friday between about 1100 and 1430 but most people can forget about these two days as far as help is concerned.
FIRM OFFERS OF HELP NEEDED.
I will be asking everyone these questions so please have your answers ready for me. I hope that everyone will be saying ‘YES’ to the first one.
1. Are you able to help at Ilkley and Keldy?
2. Are you planning to run and on which course? (I want to try to organise helpers to be at their own start to make things easier for them).
3. Would you prefer the early or the late shift? (I cannot guarantee to meet requests)
4. If there was some communal floor space accommodation for a small charge on the Saturday night within about 10km of Keldy (the Sunday event) would you be interested? Do not build up any hopes as it is highly unlikely to be available but I am making enquiries. Camping should be available at the event centre at Boston Spa.